Privacy Policy

Privacy Policy

System Advance Co., Ltd. recognizes the significance of protecting personal information as an important social mission of the company; and all employees, including officers, comply with the laws and regulations related to personal information protection. In order to do so, we established a compliance program that focuses on changing the social demands and we declare that we will work on a company-wide basis, having continuous improvement of the personal information protection management system.

1.Definition of private information
We, System Advance Co., Ltd, shall identify personal information as information on living individuals (name, date of birth, and other personally identifiable information) as defined in the “Act on the Protection of Personal Information” (hereinafter referred to as “Personal Information Protection Act”), information that can be used in connection with a specific individual, such as e-mail address, user ID, and password, and information that can be used for linking with a specific individual, such as hobby, family structure, age and other personal attribute information.
2.Information on cookie and IP address
Regarding the information of cookie and IP address, as we cannot distinguish specific individuals by themselves, System Advance Co., Ltd. does not regard them as private information.
However, if these information and private information are used together, we will regard them as private information. In the media operated by System Advance Co., Ltd., even if we cannot identify a specific individual, we will disclose the purpose and method of use when using information of cookie and IP address.
In addition, it is possible to reject cookie information depending on browser setting. If the service cannot be accepted by rejecting cookie, System Advance Co., Ltd. will also announce to that effect.
3.Identification of purpose for using private information
When dealing with private information, System Advance Co., Ltd. identifies the purpose of its use as much as possible.
4.Restrictions on the use of private information
System Advance Co., Ltd. will not handle private information beyond the range necessary for achieving the purpose of use without obtaining the consent of the individual in advance. Even if we acquire private information due to company merger or other reasons System Advance Co., Ltd. will not handle it beyond the scope of the purpose of use before the succession without obtaining the consent of the person in advance. However, this does not apply in the following cases:
  1. Based on laws and ordinances;
  2. When it is necessary for the protection of the life, body or property of another person and it is difficult to obtain consent of the information provider himself / herself;
  3. When it is particularly necessary for improving public health or promoting the sound development of children and it is difficult to obtain consent from the information provider himself / herself; or
  4. When there is a necessity to cooperate with the government agencies, municipalities or persons entrusted with them to carry out the affairs prescribed by laws and regulations, but there is a possibility that it may interfere with the performance of the said affairs by obtaining the consent of the information provider himself / herself.
5.Proper acquisition of private information
System Advance Co., Ltd. will properly acquire private information and do not acquire it by lying or other illegal means. Also, I will keep in mind not to collect information about individuals from children under 15 years old without consent from a person with parental authority.
6.Notification of use purpose when acquiring private information
In acquiring private information, System Advance Co., Ltd. will disclose the purpose of use in advance. However, this does not apply in the following cases:
  1. When there is a risk of harming the life, body, property or other rights and interests of the information provider or the third party by informing or disclosing the purpose of use to the person;
  2. When there is a risk of harming the rights or legitimate interests of System Advance Co., Ltd. by notifying or disclosing the purpose of use to the information provider;
  3. When there is a necessity to cooperate with the government agencies, municipalities or persons entrusted with them to carry out the affairs prescribed by laws and regulations, but there is a possibility that it may interfere with the performance of the said affairs by obtaining the consent of the information provider himself / herself; or
  4. When the purpose of use is found to be obvious from the viewpoint of acquisition situation.
7.The Purpose of Changing the Personal Information
System Advance Co., LTD. shall not go beyond the scope of unreasonably changing the user’s personal information. When changing the purpose of the use of the user’s personal information, the purpose of changing must be valid and recognized. The company will notify the person thereafter.
8.Safety management of private information and supervision of employee
In order to prevent the divulging, loss or damage of private information, and the safety management of private information, System Advance Co., Ltd. will formulate private information protection rules and conduct necessary and appropriate supervision of employees.
9.Supervision of contractors
When System Advance Co., Ltd. entrusts the whole or part of the handling of private information, we will enter into a confidentiality agreement with the contractor or seek agreement to the adhesive terms and conditions defined by us and will conduct necessary and appropriate supervision so that the contractor seeks to manage the safety of the private information.
10.Restriction of the provision to a third party
Except for the following cases, System Advance Co., Ltd. will not provide private information to a third party without obtaining the consent of the information provider in advance.
  1. Based on laws and ordinances;
  2. When it is necessary for the protection of the life, body or property of another person and it is difficult to obtain consent of the information provider himself / herself;
  3. When it is particularly necessary for improving public health or promoting the sound development of children and it is difficult to obtain consent from the information provider himself / herself;
  4. In cases where it is necessary to cooperate with the government agencies, municipalities or persons entrusted with them to carry out the affairs prescribed by laws and regulations, there is a possibility that it may interfere with the performance of the affairs by obtaining the consent of the information provider himself / herself; or
  5. When System Advance Co., Ltd. notifies or publicly announces the following matters in advance:
    1. The use purpose includes provision to a third party;
    2. Items of data provided to third parties;
    3. Means or method for providing to a third party;
    4. If there is a request of the information provider in question is to stop providing private information to third parties in response to it.
    Provided, however, that the following cases shall not apply to the third party specified above:
    1. When System Advance Co., Ltd. entrusts all or part of the handling of private information to the extent necessary for achieving purpose of use;
    2. Private information is provided as a result of business succession due to merger or other reasons;
    3. In the case of jointly using private information with a specific person, the fact that it is jointly used, the items of private information to be used jointly, the scope of the persons to use in cooperation, the person who uses it, the purpose of use and the name the user or name of the person responsible for management of the private information are to be informed of the information provider in advance or put in a state that the person can easily know them.
11.Publication of matters related to private information, etc.
System Advance Co., Ltd. will put the following matters concerning private information in a state that the information provider can know, and respond to such requesting person without delay:
  1. Purpose of use of personal information(excluding those prescribed not to be obliged under the Act on the Protection of Personal Information. In the event that a decision is made not to answer, System Advance Co., Ltd. will inform the requesting person to that effect without delay.)
  2. Contact point for inquiries concerning private information
12.Disclosure of private information
When System Advance Co., Ltd. is requested to disclose private information of the individual from the private information provider himself/herself, System Advance Co., Ltd. will disclose to the person without delay. However, if the disclosure falls under any of the following items, System Advance Co., Ltd. may not disclose all or part of it, and if it is decided not to disclose it, System Advance Co., Ltd. will notify the person to that effect without delay:
  1. When there is a risk of harming the life, body, property or other rights and interests of the information provider or the third party by the disclosure;
  2. If there is likely to cause significant hindrance to the proper implementation of System Advance Co., Ltd.'s business; or
  3. In the case of violating other laws and ordinances. In principle, however, it should be noted that other than the private information such as access log will not be disclosed.
13.Revision of Personal Information
If System Advance Co., Ltd... asks you to revise, add or delete(hereinafter referred to as “correction, etc.”)because the personal information you provided is not true, System Advance Co., Ltd. will be specially stipulated by other laws and regulations. Unless necessary procedures are established, we will conduct necessary investigations without delay within the scope necessary to achieve the purpose of use, and based on the results, we will correct the content of personal information, etc. and announce it.
14.Suspension of the Use of Personal Information
System Advance Co., Ltd., for the reason that the user's personal information is handled beyond the scope of the purpose of use that has been publicized in advance or because it has been obtained by false or other illegal means, will conduct a compulsory investigation without delay and, based on the results, suspend the use of personal information if you are asked to suspend or delete the use(hereinafter referred to as “suspension of use”). However, if the expenses for the suspension of the use of personal information is costly, etc., or if there are problems suspending an account, etc., necessary measures can be taken as an alternative to protect the rights and interests of the person.
15.Explanation of the Motive
If System Advance isn’t the one who requested,
  1. Do not report the purpose of use
  2. Do not disclose all or part of the personal information
  3. Do not attach the personal information
  4. We will notify the person, if they decided to stop providing personal information to a third party
16.Contact Us
For inquiries regarding System Advance's Privacy Policy, please contact the following person in charge.
  • 〒501-0105 Gifu-ken Gifu-shi Goudo 4 chome 168-2
  • System Advance Co., Ltd.
  • Yuki Ohno
  • Senior Executive Manager
  • Service Management Division
  • Formulation: September 1, 2000
  • Revised: March 29, 2019
  • Revised: April 15, 2019

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